Document Statuses

Document status is represented by an icon in the Tree Navigation and in the Main Display area. Depending on the document status and the security group of the book and document, you will see different action buttons in the Main Display area.

Status Status Defined Tree Navigation Icon Main Display Icon
Checked-In Document is available to check-out for edits. Icon that looks like a document which means the document status is either checked-in or returned. Checked-In icon has a small document icon within a larger document.
Checked-Out Document is currently checked-out by another user. Checked-out icon showing a shut lock.
Submitted Document has submitted for approval by a user. Hourglass icon meaning a document has been submitted.
Returned Approver has sent the document back to the user who submitted it for additional edits . Icon that looks like a document which means the document status is either checked-in or returned. Returned icon has a small document icon within a larger document.
Approved Document has been reviewed and accepted by the Approver. Checkmark icon meaning the document has been approved.