Roles

The following tables describe the assigned roles and the actions that can be performed at different stages in the Account Reconciliations workflow. All permissions are allocated to the individual who has completed the action. The user that prepared a reconciliation is not necessarily the assigned Preparer. Also, if Approver 2 approved at approval level 1, their rights would be viewed as the reconciliation being in the Fully Approved state, because they have already signed off on the reconciliation.

Assigned Role: Preparer

Actions		Reconciliation State
		In Process	Prepared	Partially Approved	Fully Approved
View	View Reconciliation	X	X	X	X
Comment	Add Comments	X
	Edit Their Own Comments	X
	Copy Any Comments	X
	Pull Forward Their Own Comments	X
	Delete Their Own Comments	X
Actions	Prepare	X
	Recall		X
	Reject
	Approve
	Unapprove
Edit	Reconciliation Attributes
	Access Groups
	FX Rates
Run	Process	X
	Discover

Assigned Role: Auditor

Actions		Reconciliation State
		In Process	Prepared	Partially Approved	Fully Approved
View	View Reconciliation				X
Comment	Add Comments				X
	Edit Their Own Comments				X
	Copy Any Comments
	Pull Forward Their Own Comments
	Delete Their Own Comments				X
Actions	Prepare
	Recall
	Reject
	Approve
	Unapprove
Edit	Reconciliation Attributes
	Access Groups
	FX Rates
Run	Process
	Discover

Assigned Roles: Approvers 1–4

Once an approver has signed off on a reconciliation that is in Partially Approved state, they can no longer edit their own comments. Only approvers at the current level of approval and higher can edit their own comments.

Only approvers at the highest level of approval for a reconciliation or above can reject or unapprove. For example, if there are 3 levels of approval, both Approver 3 and Approver 4 could reject or unapprove a reconciliation in the Fully Approved state.

Actions		Reconciliation State
		In Process	Prepared	Partially Approved	Fully Approved
View	View Reconciliation	X	X	X	X
Comment	Add Comments	X	X	X
	Edit Their Own Comments	X	X	X
	Copy Any Comments	X	X	X
	Pull Forward Their Own Comments	X	X	X
	Delete Their Own Comments	X	X	X
Actions	Prepare	X
	Recall		X
	Reject		X	X	X
	Approve		X	X
	Unapprove			X	X
Edit	Reconciliation Attributes
	Access Groups
	FX Rates
Run	Process	X
	Discover

Assigned Role: Commenter

Actions		Reconciliation State
		In Process	Prepared	Partially Approved	Fully Approved
View	View Reconciliation	X	X	X	X
Comment	Add Comments	X	X	X	X
	Edit Their Own Comments	X	X	X	X
	Copy Any Comments
	Pull Forward Their Own Comments
	Delete Their Own Comments	X	X	X	X
Actions	Prepare
	Recall
	Reject
	Approve
	Unapprove
Edit	Reconciliation Attributes
	Access Groups
	FX Rates
Run	Process	X
	Discover

Assigned Roles: Reconciliations Global Administrator and OneStream Administrator

Actions		Reconciliation State
		In Process	Prepared	Partially Approved	Fully Approved
View	View Reconciliation	X	X	X	X
Comment	Add Comments	X	X	X	X
	Edit Their Own Comments	X	X	X	X
	Copy Any Comments	X	X	X	X
	Pull Forward Their Own Comments	X	X	X	X
	Delete Their Own Comments	X	X	X	X
	Delete Any Comments	X
Actions	Prepare	X
	Recall		X
	Reject		X	X	X
	Approve		X	X
	Unapprove			X	X
Edit	Reconciliation Attributes	X
	Access Groups	X
	FX Rates	Only OneStream Admin
Run	Process	X
	Discover	X
	Full Uninstall	Only OneStream Admin
	UI Uninstall	Only OneStream Admin

Assigned Roles: Local Administrator and Viewer

Local Admins can only edit the attributes of reconciliations for which they are assigned the role of Local Admin in the Access Group.

Actions		Reconciliation State
		In Process	Prepared	Partially Approved	Fully Approved
View	View Reconciliation	X	X	X	X
Comment	Add Comments
	Edit Their Own Comments
	Copy Any Comments
	Pull Forward Their Own Comments
	Delete Their Own Comments
Actions	Prepare
	Recall
	Reject
	Approve
	Unapprove
Edit	Reconciliation Attributes	Only Local Admin
	Access Groups
	FX Rates
Run	Process	X
	Discover