Options

Options contains Match Set Options, Manual Matching Tolerances, and Reason Codes.

Match Set Options

The following conditions can be required during the approval process. To activate or deactivate an option, select or clear the check box and click Save.

• Require Approval (Manual): An Approver must approve every manual match.

• Require Approval (Suggested): An Approver must approve every suggested match.

• Require Comment: A comment must be entered for every manual match.

• Require Attachment: An attachment must be uploaded to every manual match.

• Data Security: Select a Cube from the drop-down list to specify the Cube the Entity security will reference

• Auto Unsuspend: Unsuspend all suspended transactions that were suspended in any prior Workflow period, redefining them as Unmatched in the current Workflow period. This will allow match rules to run against the previously suspended transactions in the current Workflow period.

NOTE: Anything that is suspended in the current Workflow period will remain suspended.

Manual Matching Tolerances

Because manual matching is a transaction-selecting process, you can select transactions that have an amount variance range by defining and applying tolerances. A tolerance allows transactions to be matched when they do not have exact matching values (which would otherwise trigger human intervention). Defining a tolerance range (upper and lower levels of acceptable variance) tells the system how far outside of the exact amount it can consider an acceptable match.

Tolerance Type options are both Numeric or a Percentage of the total (or None) and different tolerances can be set against each of the Summary fields.

Admin Override grants Administrators the ability to create manual matches even if the variance is outside the tolerances defined for any of the three Summary fields.

Approver Override grants Approvers the ability to create a manual match even if the variance is outside the tolerances defined for any of the three Summary fields.

Summary 1, 2, 3 Type options are (None), Numeric, or Percentage (of total).

Summary 1, 2, 3 Min defines the absolute value lower limit in which a difference is automatically accepted.

Summary 1, 2, 3 Max defines the absolute value upper limit in which a difference is automatically accepted.

Set or Edit Manual Matching Tolerances

In the Manual Matching Tolerances pane on the Options page, select the fields you want to apply and click Save.

Reason Codes

A reason code is a brief explanation or description of the match. Reason codes can be assigned through match rules or manual matches. They can be used for reporting purposes and/or to extract specific pieces of information.

Add New Reason Code

1. In the Reason Codes pane on the Options page, click Insert Row.

2. Click the Name cell and enter the name of the Reason Code.

3. Click the Description cell and enter an explanation of the Reason Code (optional but recommended).

4. Click Save.

Edit a Reason Code

Updates to the reason code will only affect future matches not previous matches.

1. On the Match Set Administration Page, click Rules.

2. In the Reason Code column for a rule, click in the field to display a drop-down menu.

3. Select the reason code from the drop-down menu.

4. Click Save.

NOTE: After the reason code has been updated, the change does not affect any prior matches, only matches made going forward.

You can also edit the Reason Code on the Transactions page. See Edit Transactions.